Official regulations

Summer Relay 2024 Running Competition

REGULATIONS

 

1. OBJECTIVES OF THE COMPETITION

The Summer Relay 2024 (hereinafter – the Competition) is a new format of a 10-km summer relay race for a team of five members.

A city festival for sports and race fans, in which every resident and guest of Almaty can take part.

Competition Objectives:

- popularization of running;

- preparation of runners for international marathon competitions;

- formation of a healthy nation;

- development of mass sports;

- popularization of a healthy lifestyle among residents and guests of Almaty;

- discouraging bad habits.

 

2. MANAGING ORGANIZER OF THE COMPETITION

2.1. “Courage to be the First” Corporate Fund provides general management of the Competition.

2.2. Arrangements for preparing and holding the Competition are the responsibility of the Organizing Committee of “Courage to be the First” Corporate Fund (hereinafter – the Organizing Committee).

 

3. TIME AND VENUE OF THE COMPETITION

3.1. Day and time of the Competition: 04 August 2024, from 06:00 till 11:00.

3.2. Venue of the Competition: Almaty.

Start and finish lines: Baum Grove

 

4. COMPETITION DISTANCES AND AGE CATEGORIES

4.1. The Competition Program includes the following distances:

 

4.2. Team categories of the Competition:

4.2.1. Men (men only):

4.2.2. Women (women only):

4.2.3. Mixed (men and women):

Male and female runners (there must be at least one woman).

4.2.4. Business:

Male and female corporate runners (there must be at least one woman).

 

5. COMPETITION PARTICIPANTS

5.1. Participants of the following age categories are allowed to participate in the Competition:

5.2. Simultaneous participation in the Competition for several teams is strictly prohibited.

5.3. During registration for the Competition, your exact full age is taken into account at the time of holding the Competition.

 

6. EXPENSES FOR ORGANIZING AND HOLDING THE COMPETITION

6.1. The Organizing Committee bears all the expenses for organizing and holding the Competition.

6.2. The travel, accommodation and meal expenses associated with the Competition shall be paid by the participant sending organizations or participants of the Competition themselves.

 

7. REGISTRATION OF PARTICIPANTS AND THEIR ADMISSION TO THE COMPETITION

7.1. Registration of the relay teams for the Competition is available on the website www.almaty-marathon.kz as from 19 June 2024 and will end on 24 July 2024, or when the number of the relay teams will reach 160 (one hundred) teams.

7.2. Corporate participants of the Competition will be registered upon request sent to info@almaty-marathon.kz.

Corporate participants shall mean participants, participation of which in the Competition is paid by their organization / company via bank transfer to the settlement account of the Organizing Committee. Invoices are issued upon a corporate participation request from a representative of corporate participants, sent by e-mail. Registration is available at  www.almaty-marathon.kz. The corporate representative shall provide ID of the registered team to receive the invoice.

7.3. A participant, who has passed the online registration procedure at www.almaty-marathon.kz and paid the entry fee according to the ID number assigned upon registration for a particular category of the Competition, is considered registered for the Competition. Only paid applications will be included in the list of participants in the Competition. 

7.4. By registering and paying the entry fee, the participant of the Competition agrees with all the terms and conditions of these Competition Regulations.

7.5. Entry fees for the Competition distances:

7.6. Participants can change their members for the Competition only before or on 19 July 2024. If slots for participation in the Competition have already been purchased, you should contact the Organizing Committee and pay 10,000 (ten thousand) KZT for changing the Competition category.
7.7. If the Men team admits a female member, the team shall automatically change category, similar shall be done to the Women team.

7.8. Team names will be assigned to BIB numbers after registering and paying for the BIB number before 05 July 2024 (inclusive). The BIB number will have the team name you entered when registering on the website. Swear words are prohibited.

7.9. Teams of the «Business» category shall provide a letter of employment for each team member. Providing a certificate of employment is a prerequisite for participation in the corporate race. The Organizing Committee has the right to demand from the Company documents confirming the participant's employment status, namely a certificate from the place of work, through a digital platform Enbek.kz.

7.10. Funds paid for participation in the Competition are non-refundable. Funds paid for the wrong or any other ID number are not refundable and cannot be transferred to another participant of the Competition, as well as cannot be transferred for participation in other Competition organized by “Courage to be the First” Corporate Fund.

7.11. A participant cannot return and change his/her BIB number.

7.12. Participants without BIB numbers are not admitted to the Competition!

7.13. The participant’s BIB number must be clearly visible. The participant of the Competition must place the BIB number on the front of his/her chest or waist belt.

7.14. Participation in the Competition under another participant’s number is prohibited! It is strictly prohibited to transfer the BIB number. In case this provision is violated, both participants of the Competition (transferring participant and accepting participant) will be disqualified for the current Competition (results to be annulled) and will not be allowed to participate in the next 3 (three) Competitions.

7.15. It is prohibited to participate in the Competition wearing headphones.

7.16. Participants with disabilities can receive a free slot to participate. Applications for free participation should be emailed to info@almaty-marathon.kz before 26 July 2024. Your application shall contain the registration ID for this Competition, full name, distance and the documents confirming your disability. Your accompanying person shall pay for his/her participation anyway. The number of free slots is limited. In the event that all free slots are already taken, the Organizing Committee reserves the right to refuse an athlete to participate for free.

 

8. DISTRIBUTION OF STARTER KITS

8.1. Starter kits will be issued for the participants of the Competition from 02 to 03 August 2024, inclusive, from 10:00 to 20:00.

Place of issue: Almaty. The exact address to pickup your kit will be announced later.

Attention! No distribution of starter kits will be made to the participants of the Competition on other days.

8.2. The participant’s starter kit includes a BIB number, relay recording chip, participant’s handout, bag, pins.

8.3. Corporate participants of the Competition can pick up their starter kits from 02 to 03 August 2024, inclusive, during the distribution of BIB numbers as specified in clause 9.1 hereof. A person receiving a starter kit may pick up a maximum of 5 (five) starter kits of the Participants (including his/her own starter kit) at once by presenting his/her own ID card (original or in electronic form), the ID card (original or in electronic form) of the participant who cannot pick up his/her starter kit in person and the Health Acknowledgement of such participant (in written or electronic form).

8.4. Participants are admitted to the Competition only against the following documents provided together:

For participants under the age of 18:

For participants aged 18 and over:

8.5.  If a participant of the Competition cannot pick up his/her starter kit in person, then other person can do it on special days of issue. To do this, you must present:

8.6. If a participant has bought a slot, but currently cannot participate due to illness and injury, his/her team may offer a substitute for this participant. To make a substitution, please provide a document confirming the reason to miss the Competition (sick leave, doctor’s report) and a photo or the original of the participant’s ID card. The participant should apply for forced substitution before the second day of the starter kit distribution, in particular before 18:00 on 19 July 2024 to info@almaty-marathon.kz.

8.7. If a participant was not aware / forgot / did not have time to pick up his/her starter kit, his/her team will not be admitted to the Competition.

8.8. Other cases will be discussed individually when applying to info@almaty-marathon.kz before 14:00 on 26 July 2024.

 

9. EKIDEN 10 km

9.1. Athletes over 15 years old can take part in the team relay of the Competition. The team consists of 5 (five) members, who shall complete a lap.

9.2. Relay teams compete on a 10-km track divided into equal sections of 2 km for each of the team member.
9.3. It is prohibited to participate in 2 (two) or more teams, as well as to overcome more than one lap of the track within the Competition.
9.4. The cost of participation in the Competition relay for the team is 50,000 (fifty thousand) KZT. 
9.5. Registration of the relay teams for the Competition is available on the website www.almaty-marathon.kz as from 19 June 2024 and will end on 24 July 2024, or when the number of the teams will reach 160 (one hundred) teams. For more information, please contact info@almaty-marathon.kz
9.6. The relay exchange point will be located after the start-finish arch.

 

10. COMPETITION PROGRAM (to be published later)

10.1. Time limits to pass distances:

Time limit for the 10-km distance – 2 hours 00 minutes,

 

11. LOCKER ROOM

11.1. Participants may leave their belongings in lockers only in the branded bags of the «Summer Relay» 2024, which the participants receive on the starter kit distribution days.

11.2. The Organizer shall not be responsible for the contents of the Participant’s bag.

11.3. Suitcases and large-size bags will not be accepted for storage in lockers.

11.4. We recommend not leaving valuables, money, jewellery in lockers. The Organizing Committee will not consider any claims over missing items from your bags.

11.5. When leaving his/her item in a locker, the participant will receive a sticker, which shall be attached to the BIB number. If a participant loses his/her sticker, it will be impossible to pick up the bag on the day of the Competition. The participant can pick up the bag upon completion of the Competition within a week by indicating the exact content of the bag. The place of issue will be published later in the official information sources.

 

12. CALCULATION OF RESULTS AND DETERMINATION OF COMPETITION WINNERS

12.1. Results of the race participants for particular competition distances are recorded by the electronic timing system of the Competition and are confirmed by the Competition’s panel of judges. Winners and prize-winners of particular competition distances are determined on the basis of the participants’ finish time.

12.2. Race winners and prize-winners of particular competition distances are determined in accordance with the World Athletics Rules.

12.3. Official results will be published at www.almaty-marathon.kz within 24 hours after the end of the Competition. If any violation of the rules is revealed based on the photo / video records, the Organizing Committee has the right to change results.

12.4. The result of the Competition participant is recorded only subject to correct placement of the BIB number.

12.5. The Competition Organizing Committee does not guarantee that every participant of the Competition will obtain his/her 100% personal result in the following cases:

• Incorrectly fixed chip;

• Chip demagnetization;

• Chip covered by clothing or otherwise;

• Disqualification on the basis of the resolution made by the Competition’s Panel of Judges;

• Chip damaged by a participant.

12.6. Terms used for displaying results:

IMPORTANT! Race winners and prize-winners of the Competition are determined on the basis of the participant’s GUN TIME.

 

13. AWARDING OF COMPETITION WINNERS

13.1. The Business category teams are awarded for the 1st – 3rd places in the overall championship.

Winners and prize-winners of the Competition are awarded a cash voucher, cup and valuable prize.

13.2. The Men, Women and Mixed category teams are awarded for the 1st – 3rd places in the overall championship. Winners and prize-winners for this particular distance of the Competition are awarded a diploma, figurine and valuable prize.

13.3. All finishing runners (who meet the time limit) of the Competition are awarded with the finisher’s commemorative medal.

13.4. The cash prizes are paid out within 15 (fifteen) business days after the Competition via a bank transfer to the personal account of the winner. In order to receive the prize the winner should, within 3 (three) business days after the Competition, submit the documents below to info@almaty-marathon.kz:

- A Bank Account Certificate and a copy of ID document;

- A copy of ID document, bank name, address of the bank office and the city where you will receive the cash prize.

13.5. If a participant of the Competition failed to pick up his/her prizes during the Competition, the participant can pick up the prize within 10 (ten) business days after the Competition. The exact address to pick up the prizes will be announced later.

If a participant of the Competition cannot pick up the prizes in person and wants to delegate the receipt of the prizes to an authorized person, the winner of the Competition should email to info@almaty-marathon.kz his/her address where the prize can be delivered by the Organizing Committee at the expense of the participant.

This option is available only to residents of the Republic of Kazakhstan.

13.6. Upon expiration of the above term, the Organizer reserves the right not to give the prizes to winners.

 

14. RULES OF CONDUCT ON THE COMPETITION TRACK

The Competition takes place in compliance with the World Athletics (hereinafter – WA) Rules 2022-2024.

14.1. Our recommendations:

14.2. It is prohibited to:

 

15. DISQUALIFICATION

15.1. The Competition Organizing Committee has the right to disqualify a participant of the Competition in the following cases:

15.2. A participant who took or received food or water at a place other than an official catering facility, unless they have been provided for medical reasons by or under the direction of the competition judges, or who took food from another participant, must be first warned by a judge by showing a yellow card. For the second violation, the judge shall disqualify the participant by showing a red card;

15.3. A participant shall be disqualified if he/she owns or uses a video camera, mobile phone or smartphone, radio, players, headphones and other electronic devices in the course of the Competition;

15.4. Participants of the Competition will be excluded from the final protocol in the following cases:

15.5. A participant may be disqualified for unseemly, rude or abusive language towards event organizers, judges, volunteers.

15.6. The Competition participants are prohibited from holding unauthorised rallies – political, social and other ones, making provocative appeals, political solicitations, protests, demonstrations, and using any political, social attributes, logos. Those participants violating this clause will bear responsibility in accordance with the laws of the Republic of Kazakhstan.

 

16. COMPETITION’S PANEL OF JUDGES

16.1. Competition’s Panel of Judges - judges thoroughly monitor compliance with the competition rules and that the Competition among participants is fair and honest, and that the winner of the Competition is determined objectively. All sport judges serving the Competition represent the Competition’s Panel of Judges.

16.2.  Competition’s Panel of Judges includes:

• Chief Judge of the Competition:

The Chief Judge of the Competition distributes responsibilities among judges of the Competition and after completion of the Competition draws up a competition report and submits it in a writing form to the Competition Organizing Committee.

• Chief Scorer of the Competition:

The Chief Scorer of the Competition processes the protocols and reports the results, draws up the necessary materials to inform judges, participants and spectators about the course of the race in a timely fashion, and after completion thereof draws up the general report on the results.

• Judges of the Start and Finish Zones of the Competition:

The Judges of the Start and Finish Zones of the Competition keep strict watch that the participants of the Competition go to the race distances according to their clusters, all rules are complied with at the start and no one gets any advantages. The Judges at the finish line record results of first 50 (fifty) finishers according to the finish protocols. The protocols are submitted to the Chief Judge of the Competition for collation of the results with the timekeeping system.

Professional sportsmen and specialists may be invited to the Competition’s Panel of Judges.

16.3. Chief Physician of the Competition.

The Chief Physician of the Competition supervises activities of medical staff and volunteers of the Competition during the race and at the start-finish camp of the Competition. If necessary, the Chief Physician of the Competition can withdraw a participant from the Competition.

 

17. FORCE MAJEURE

17.1. In case of an official ban imposed on the Competition by the government bodies/agencies/services of the Republic of Kazakhstan, including local government bodies, the Competition will be postponed to a later date. All entry fees previously paid by participants of the Competition will be automatically transferred to the new date of the Competition. The exact (new) date of the Competition will be announced by the Organizing Committee to its participants later through the Organizer’s information sources specified in clause 20 hereof and by mailing to the participants’ personal mail addresses specified in the Profile during their registration for the Competition.

17.2. In the event that a foreign participant of the Competition from another country cannot cross the state border of Kazakhstan on the eve of the Competition and fails to take part in the Competition due to the laws and regulations adopted by government bodies in the Republic of Kazakhstan, the participant can submit to the Organizing Committing a request to transfer his/her entry fee to the next running competition – Summer Relay 2025. In this case, the request may be mailed to info@almaty-marathon.kz.

 

18. PROTESTS AND CLAIMS

18.1. Protests shall be submitted to the Competition Organizing Committee and considered by the Competition’s Panel of Judges.

18.2. A participant of the Competition shall be entitled to submit a claim within 2 (two) calendar days after completion of the Competition.

The claims shall be emailed to info@almaty-marathon.kz

When submitting the claim, the participant of the Competition is required to specify the following data:

• participant’s full name (anonymous applications are not subject to consideration);

• the essence of the claim, what the claim consists in;

• grounds for the claim (photo or video records).

18.3. The Competition Organizing Committee shall prepare its official reply to the participant of the Competition within 24 (twenty-four) hours after it receives the protest and/or claim, the reply shall be sent to e-mail, which the claim/protest had been filed from.

18.4. The claims may be accepted only from the participants of the Competition.

 

19. MEDIA ACCREDITATION

19.1. Media accreditation for the Competition takes place in advance. To pass the accreditation for the Competition, it is necessary to send data (name of the media, full name of the correspondent, operator, photographer, contact phone number and e-mail) to prmanager@almaty-marathon.kz before 02 July 2024.

 

20. INFORMATION SOURCES OF THE COMPETITION

20.1. Detailed information on the Competition is available on web-site www.almaty-marathon.kz, as well as at the following social media sites of the Organizing Committee:

 

The Competition Organizing Committee assumes no responsibility for the information obtained from any other information sources.

 

21. RIGНТS ТО COVER THE COMPETITION

21.1. “Courage to Be the First” Corporate Fund (hereinafter – the Copyright Holder) owns exclusive media rights to cover the Competition by broadcasting an image and (or) sound of the sports event by any means and (or) using any technology, as well as by making а video recording of the said broadcast.

The Copyright Holder has the right to conclude agreements in writing with third parties on the acquisition by third parties of rights to cover the sports competition.

 

22. FINAL PROVISIONS

22.1. These Competition Regulations are the official invitation-call for participation in the Competition.

22.2. The Organizing Committee reserves the right to amend these Competition Regulations.