Official regulations

Running Competition “Turkistan Marathon 2023” Official REGULATIONS

 

1. OBJECTIVES OF THE COMPETITION

Turkistan Marathon 2023 (hereinafter – the Competition is an annual running competition with a main distance of 42 km 195 m, m and associated distances of half marathon 21 km 97.5, 10 km, a 10-km Nordic Walking, 3 km. A city festival for sports and race fans, in which every resident and guest of Turkistan can take part.

The Marathon Championship of Kazakhstan (42.2 km) and a 10-km run will be organized as part of the Turkistan.

Competition Objectives:

- popularization of running and Nordic Walking;

- preparation of runners for international marathon competitions;

- formation of a healthy nation;

- development of mass sports;

- popularization of a healthy lifestyle among residents of Turkistan;

- discouraging bad habits (smoking);

- sports support and promotion among children with special needs. Implementation of charitable goals.

2. MANAGING ORGANIZER OF THE COMPETITION

2.1. “Courage to be the First” Corporate Fund provides general management of the Competition.

2.2. Arrangements for preparing and holding the Competition are the responsibility of the Organizing Committee of “Courage to be the First” Corporate Fund (hereinafter – the Organizing Committee).

3. TIME AND VENUE OF THE COMPETITION

3.1. Day and time of the Competition: 29 October 2023, from 05:30 till 13:30.

3.2. Venue of the Competition: Turkistan

Start and Finish line for all distances: Visit Centre Turkistan

4. COMPETITION DISTANCES AND AGE GROUPS

4.1. The Competition Program includes the following distances:

4.2. Age groups of the Competition:

4.2.1. Age categories of the Marathon (42 km 195 m):

4.2.2. Age categories of the Half Marathon (21 km 97.5 m):

 

4.2.3. Age categories of the 10-km Distance Race:

4.2.4. Age groups of 3 km:

5. COMPETITION PARTICIPANTS

5.1. Participants of the following age groups are allowed to participate in the Competition:

5.3. During registration for the Competition, your exact full age is taken into account at the time of holding the Competition. 

6. EXPENSES FOR ORGANIZING AND HOLDING THE COMPETITION

6.1. The Organizing Committee bears all the expenses for organizing and holding the Competition.

6.2. The travel, accommodation and meal expenses associated with the Competition shall be paid by the participant sending organizations or participants of the Competition themselves.

7. REGISTRATION OF PARTICIPANTS AND THEIR ADMISSION TO THE COMPETITION

7.1. Registration of participants for the Competition will be available on the website www.almaty-marathon.kz from 16 July 2023 and will end on 16 October 2023, or upon reaching 3,000 (three thousand) registered participants.

7.2. Corporate participants of the Competition will be registered upon request sent to info@almaty-marathon.kz. The number of participants in the Competition from the company must be more than 30 (thirty) people. Companies with less than 30 (thirty) participants shall register on the website www.almaty-marathon.kz independently.

Corporate participants are participants participating in singles (42 km, 21 km, 10 km, 10-km Nordic Walking), participation of which is funded by the participant’s company via bank transfer to the settlement account of the Organizing Committee. Registration shall be made based on an application filed by a representative of such corporate participants by e-mail and by filling out a special application form.

7.3. A participant, who has passed the online registration procedure on www.almaty-marathon.kz and paid the entry fee according to the ID number assigned upon registration for a particular distance of the Competition, is considered registered for the Competition. Only paid applications will be included in the list of participants in the Competition.

7.4. By registering and paying the entry fee, the participant of the Competition agrees with all the terms and conditions of these Competition Regulations.

7.5. Entry fees for Competition distances:

7.6. Change of distance within the Competition is available only until 16 October 2023 (inclusive). If a slot for participation in the Competition has already been purchased, you must contact the Organizing Committee and pay 1,000 (one thousand) KZT for changing the competition distance. In case of changing the distance within the Competition from a shorter to a longer one, the difference in the cost of the slots shall be paid as well. In case of changing the distance within the Competition from a longer to a shorter one, the difference in the cost of slots is not refundable! It is possible to change the distance within the Competition only if there are free slots for the selected competition distance. When changing a Competition’s BIB number with your name on it from one distance to another one, the BIB with the name is lost.

7.7. BIB numbers with names are assigned after registering and paying for a BIB number until 25 September 2023 (inclusive). Your personal BIB number indicates the name you specified in the Name box when passing your registration on the website. The BIB number cannot contain any nickname, obscene words, mottos and other slogans. Before printing, the BIB numbers are checked for correctness.

7.8. Funds paid for participation in the Competition are non-refundable. Funds paid for the wrong or any other ID number are not refundable and cannot be transferred to another participant of the Competition, as well as cannot be transferred for participation in other Competition organized by “Courage to be the First” Corporate Fund.

7.9. The participant’s BIB number cannot be returned and exchanged.

7.10. Participants without BIB numbers are not admitted to the Competition!

7.11. The participant’s BIB number must be clearly visible. The participant of the Competition must place the BIB number on the front of his/her chest or waist belt.

7.12. Participation in the Competition under another participant’s number is prohibited! In the event that the transfer of BIB numbers is revealed, the participant of the Competition who transferred the BIB number and the participant of the Competition who accepted the other’s BIB number will be disqualified for this Competition and their result will be cancelled. Admission to the next 3 (three) Competitions will also be denied.

7.13. It is prohibited to participate in the Competition wearing headphones.

7.14. Participants who use wheelchairs, handbikes, special jogging strollers will start from a separate cluster. To apply for the cluster, please contact info@almaty-marathon.kz before 18:00, 25 October 2023. Those participating in wheelchair and their accompanying persons shall have BIB numbers of the Turkistan Marathon 2023.

7.15. There are some requirements for those participating with a child in a jogging stroller. The stroller must have a safety belt attached to the hand of the accompanying person, pneumatic wheels. Your child must be fastened with a safety belt, and the front wheel must be fixed.

7.16. Participants with disabilities can receive a free slot to participate. For this purpose, please submit your application to info@almaty-marathon.kz before 16 October 2023. Your application shall contain the registration ID for this Competition, full name, distance and the documents confirming your disability. Your accompanying person shall pay for his/her participation anyway. The number of slots allocated for participants with disabilities is limited. If all free slots are already taken, the Organizing Committee reserves the right to refuse a free participation for a disabled athlete.

 

8. ELITE QUALIFICATION

8.1. Elite is a separate start cluster for athletes with pre-confirmed qualification time.

8.2. Athletes will be registered for the elite category of the Competition for the 42 km 195 m, 21 km 97.5-m, 10 km distances after they pass an electronic registration at almaty-marathon.kz.

8.3. To be qualified for the elite category of the Competition, the athlete or his/her official representative shall send his/her application to info@almaty-marathon.kz and provide his/her confirmed results corresponding to the qualification time before 16 October 2023. The results of competitions held in the last 3 (three) years for the same distance before the application are considered.

8.4. Your workout recording in a mobile app is not a confirmation.

8.5. Qualification time for applicants for the 42 km 195-m elite category of the Competition shall be as follows:

• men: max. 2:50:00 for marathon;

• women: max. 3:50:00 for marathon.

8.6. Qualification time for applicants for the 21 km 97.5-m elite category of the Competition shall be as follows:

• men: max. 1:20:00 for half marathon;

• women: max. 1:45:00 for half marathon.

8.7. Qualification time for applicants for the 10 km elite category of the Competition shall be as follows:

• men: max. 00:40:00 for 10 km;

• women: max. 00:45:00 for 10 km.

9. DISTRIBUTION OF STARTER KITS

9.1. Starter kits will be distributed to the participants of the Competition from 27 to 28 October 2023, inclusive, from 10:00 to 20:00 in Turkistan. Place of distribution: Visit Centre Turkistan, Amir Timur 53A.  

Attention! Participants of the Competition cannot get their starter kits at other times.

9.2. The participant’s starter kit includes a BIB number, a recording chip, a participant’s handout, a bag, pins.

9.3. Corporate participants of the Competition can pick up their starter kits from 27 to 28 October 2023, inclusive, during the distribution of BIB numbers as specified in clause 9.1 hereof. To receive the participant’s starter kit, a person receiving the starter kit must have a copy of his/her ID card, as well as copy/copies of participant’s ID cards and their Health Status signed personally by the Participants.

9.4. Participants are admitted to the Competition only against the following documents provided together:

For participants under the age of 18:

For participants aged 18 and over:

All documents shall be submitted in a printed form.

Participants have the option to electronically sign a health acknowledgment on the "Almaty Marathon" website or use a QR code on the day of race kit distribution. To sign this waiver electronically, they must utilize the Egov mobile app with active electronic digital signature keys.

 

If a participant chooses to electronically sign the health acknowledgment, there is no need for a physical paper of health acknowledgment or a copy of their identification.

 

However, if a participant signs the health acknowledgment online and is unable to personally collect their starter kit, and someone else is picking it up on their behalf, they must provide a copy of the collector's identification (document shall be submitted in a printed form).

 

9.5. If a participant of the Competition cannot pick up his/her starter kit in person, then other person can do it on special days of issue upon presentation of a copy of his/her ID card, a copy of the ID card (printed) of the participant, who cannot pick up the starter kit in person, and the participant’s Health Status.

9.6. Paid T-shirts will be issued only on the day the starter kits are distributed. If a participant of the Competition failed to pick up the T-shirt, then he/she will not be able to get it in the future!

9.7. If a participant purchased a slot, but cannot participate due to his/her illness, injury, departure to another city, business trip, work shift, the participant can take part at another time or in another location in accordance with the chosen distance and can pick up his/her medal at the office of “Courage to be the First” Corporate Fund within 2 (two) weeks after the Competition. For this purpose, you shall present an online tracker with a record of your run and the confirming document to justify your absence on the start line (sick leave, medical report, business trip order / travel certificate, copies of boarding tickets) and a photo or original of the participant’s ID card. The participant shall submit an application for forced online participation before the second day of starter kits distribution, in particular before 18:00, 27 October 2023, to info@almaty-marathon.kz.

9.8. If a participant was not aware / forgot / did not have time to pick up his/her starter kit, it will be impossible to get a medal using the online tracker after the Competition.

9.9. Other cases will be discussed individually when applying to info@almaty-marathon.kz before 14:00, 27 October 2023.

10. COMPETITION PROGRAM (to be announced)

10.1. Time limit to pass the distances:

Time limit to pass a 42-km 195-m distance – 6 hours 00 minutes,

An athlete participating in the 42-km 97.5-m distance, who ran the first half of the distance in more than 3 hours, will not be allowed to run the second lap.

Time limit to pass a 21-km 97.5-m distance – 3 hours 00 minutes,

Time limit to pass a 10-km distance – 2 hours 00 minutes,

Time limit to pass Nordic Walking – 2 hours 00 minutes.

Time limit to pass a 3 km distance – 00 hours 40 minutes.

11. LOCKER ROOM

11.1. Participants may leave their belongings in lockers only in the branded bags of the Turkistan Marathon 2023, which the participants receive at the time of distribution of starter kits.

11.2. The Organizer shall not be responsible for the contents of the Participant’s bag.

11.3. Suitcases, large-size bags and other items not in a branded bag will not be accepted for storage in lockers.

11.4. We recommend not leaving valuables, money, jewellery in lockers. The Organizing Committee will not consider any claims over missing items from your bags.

11.5. When leaving his/her item in a locker, the participant will receive a sticker, which is attached to the BIB number. If the sticker is lost, the bag will not be returned to the Participant on the day of the Competition. The Participant can pick up the bag upon completion of the Competition within a week. The exact contents of the bag must be listed. The place of issue will be announced later in official information sources.

12. CALCULATION OF RESULTS AND DETERMINATION OF COMPETITION WINNERS

12.1. Results of the race participants for particular competition distances are recorded by the electronic timing system of the Competition and are confirmed by the Competition’s panel of judges. Winners and prize-winners of particular competition distances are determined on the basis of the participants’ finish time.

12.2. Race winners and prize-winners of particular competition distances are determined in accordance with the World Athletics Rules.

12.3. Official results of the Competition will be published on the website www.almaty-marathon.kz within 24 (twenty-four) hours after the end of the Competition.

Upon receipt of any information about breach of the rules by participants from other persons involved in the organization of the Competition, the Organizing Committee has the right to examine again the venue of the Competition, analyse photo/video records. In case the Organizing Committee finds any previously declared violations by the participants, the Organizing Committee will have the right to make a final decision on changes in the final protocol.

12.4. The result of the participant of the Competition is recorded only if the starting number is correctly placed.

12.5. The Competition Organizing Committee does not guarantee that every participant of the Competition will obtain his/her 100% personal result in the following cases:

• Incorrectly recorded chip;

• Chip demagnetization;

• Chip covered by clothing or otherwise;

• Disqualification on the basis of the resolution made by the Competition’s Panel of Judges;

• Chip damaged by a participant.

12.6. Terms used for displaying results:

IMPORTANT! Race winners and prize-winners of the Competition are determined on the basis of the participant’s GUN TIME.

13. AWARDING OF COMPETITION WINNERS

13.1. Marathon (42 km 195 m) – participants among men and women are awarded for the 1st – 3rd places in the overall championship.

Winners and prize-winners of the Competition are awarded with cash vouchers, diplomas, medals and valuable prizes. Winners of the overall standings for this particular distance of the Competition are not awarded in age groups.

13.2. Marathon (42 km 195 m) – participants among men and women are awarded for the 1st – 3rd places in age groups. Winners and prize-winners of this particular distance of the Competition are awarded with diplomas, medals and valuable prizes.

13.3. Half Marathon (21 km 97.5 m) – participants among men and women are awarded for the 1st – 3rd places in the overall championship.

Winners and prize-winners of the Competition are awarded with cash vouchers, diplomas, medals and valuable prizes.

13.4. 10-km Distance Race - participants among men and women are awarded for the 1st - 3rd places in age groups. Winners and prize-winners of this particular distance of the Competition are awarded with diplomas, medals and valuable prizes.

13.5. 3-km Distance Race - participants among boys and girls are awarded for the 1st - 3rd places in age groups. Winners and prize-winners of this particular distance of the Competition are awarded with diplomas, medals and valuable prizes.

13.6. No awarding is held for the 10-km Nordic Walking. No awarding is held for online participants.

13.7. All finishing runners (who meets the time limit) of the Competition are awarded with the Finisher’s Medal.

13.8. Cash prizes are issued within 15 (fifteen) business days after the Competition via bank transfer to the competition winner’s personal bank account. To receive the prize, the following documents shall be emailed by the participant of the Competition to info@almaty-marathon.kz within 3 (three) business days after the Competition:

- Certificate of Bank Account, a copy of an ID document;

- A copy of an ID document, name of the bank, address of the bank branch and name of the city in which you will receive the money.

13.9. If competition participants did not pick up the presents for the prize during the competition, they may do so within 10 (ten) weekdays after the competition. The exact place of issue will be announced later.

If a participant of the Competition cannot pick up the prize in person and cannot delegate the receipt of the prize to an authorized person, the winner of the Competition should email to info@almaty-marathon.kz his/her address where the prize can be delivered by the Organizing Committee at the expense of the participant.

This option is available only to residents of the Republic of Kazakhstan.

13.10. After the specified time periods, the Organizer reserves the right not to give the prizes to the winners.

14. RULES OF CONDUCT ON THE TRACK

The Competition is held in compliance with the World Athletics Rule (hereinafter – WA)

14.1. Our recommendations:

14.2. It is prohibited to:

15. DISQUALIFICATION

15.1. The Competition Organizing Committee has the right to disqualify a participant of the Competition in the following cases:

15.2. a participant who has taken or received food or water from a facility other than an official food facility, unless the participant took them for medical reasons from or under the direction of the competition judges, or who has taken food from another participant, must be initially warned by a referee by showing a yellow card. For the second violation, the referee must disqualify the participant by showing a red card;

15.3. a participant will be disqualified if he/she is found to own or use a video camera, mobile phone or smartphone, radio, player, headphones or other devices during the Competition;

15.4. Participants of the Competition will be excluded from the final protocol in the following cases:

15.5. A participant may be disqualified for unseemly, rude or abusive language towards event organisers, judges, volunteers.

15.6. The event participants are prohibited from holding unauthorised rallies - political, social and other ones, making provocative appeals, political solicitations, protests, demonstrations, and using any political, social attributes, logos. Those participants violating this clause will bear responsibility in accordance with the laws of the Republic of Kazakhstan.

16. COMPETITION’S PANEL OF JUDGES

16.1. Competition’s Panel of Judges - judges thoroughly monitor compliance with the competition rules and that the Competition among participants is fair and honest, and that the winner of the Competition is determined objectively. All sport judges serving the Competition represent the Competition’s Panel of Judges.

16.2.  Competition’s Panel of Judges includes:

• Chief Judge of the Competition:

The Chief Judge of the Competition distributes responsibilities among judges of the Competition and after completion of the Competition draws up a competition report and submits it in a writing form to the Competition Organizing Committee.

• Chief Scorer of the Competition:

The Chief Scorer of the Competition processes the protocols and reports the results, draws up the necessary materials to inform judges, participants and spectators about the course of the race in a timely fashion, and after completion thereof draws up the general report on the results.

• Judges of the Start and Finish Zones of the Competition:

The Judges of the Start and Finish Zones of the Competition keep strict watch that the participants of the Competition go to the race distances according to their clusters, all rules are complied with at the start and no one gets any advantages. The Judges at the finish line record the results of the first 50 (fifty) finishers according to the finish protocols. The protocols are submitted to the Chief Judge of the Competition for collation of the results with the timekeeping system.

Professional sportsmen and specialists may be invited to the Competition’s Panel of Judges.

16.3. Chief Physician of the Competition.

The Chief Physician of the Competition supervises activities of medical staff and volunteers of the Competition during the race and at the start-finish camp of the Competition. If necessary, the Chief Physician of the Competition can withdraw a participant from the Competition.

17. FORCE MAJEURE

17.1. In case of an official ban imposed on the Competition by the government bodies/agencies/services of the Republic of Kazakhstan, including local government bodies, the Competition will be postponed to a later date. All entry fees previously paid by participants of the Competition will be automatically transferred to the new date of the Competition. The exact (new) date of the Competition will be announced by the Organizing Committee to its participants later through the Organizer’s information sources specified in clause 20 hereof and by mailing to the participants’ personal mail addresses specified in the Profile during their registration for the Competition.

17.2. In the event that a foreign participant of the Competition from another country cannot cross the state border of Kazakhstan on the eve of the Competition and fails to take part in the Competition due to the laws and regulations adopted by government bodies in the Republic of Kazakhstan, the participant can submit to the Organizing Committing a request to transfer his/her entry fee to the next running competition - Turkistan Marathon 2024. In this case, the request may be mailed to info@almaty-marathon.kz.

18. PROTESTS AND CLAIMS

18.1. Protests shall be submitted to the Competition Organizing Committee and considered by the Competition’s Panel of Judges.

18.2. A participant of the Competition shall be entitled to submit a claim within 2 (two) calendar days after completion of the Competition.

The claims shall be emailed to info@almaty-marathon.kz

When submitting the claim, the participant of the Competition is required to specify the following data:

• participant’s full name (anonymous applications are not subject to consideration);

• the essence of the claim, what the claim consists in;

• grounds for the claim (photo or video records).

18.3. The Competition Organizing Committee shall prepare its official reply to the participant of the Competition within 24 (twenty-four) hours after it receives the protest and/or claim, the reply shall be sent to e-mail, which the claim/protest had been filed from.

18.4. The claims may be accepted only from the participants of the Competition.

20. MEDIA ACCREDITATION

19.1. Media accreditation for the Competition takes place in advance. To pass the accreditation for the Competition, it is necessary to send data (name of the media, full name of the correspondent, operator, photographer, contact phone number and e-mail) to prmanager@almaty-marathon.kz before 27 October 2023.

20. INFORMATION SOURCES OF THE COMPETITION

Detailed information on the Competition is available on web-site www.almaty-marathon.kz, as well as at the following social media sites of the Organizing Committee:

The Competition Organizing Committee assumes no responsibility for the information obtained from any other information sources.

21. MEDIA COVERAGE RIGHTS TO THE COMPETITION

“Courage to be the First” Corporate Fund (hereinafter – the Copyright Holder) holds exclusive media rights to highlight the Competition by broadcasting the image and (or) sound of the sports event by any means and (or) using any technology, and by video recording of the specified broadcast.

The Copyright Holder has the right to enter into agreements in writing with third parties to grant them the rights to cover the sports competition.

22. FINAL PROVISIONS

22.1. These Competition Regulations are the official invitation-call for participation in the Competition.

22.2. The Organizing Committee reserves the right to amend these Competition Regulations.